Privacy Policy for California Residents
QualStaff Resources (“Company,” “we,” “us,” or “our”) respects the privacy of our employees, applicants, contractors, and other personnel. This California Employee Privacy Notice describes how we collect, use, disclose, and retain personal information relating to California employees and job applicants in accordance with the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA).
For purposes of this Notice, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual.
This Notice applies solely to individuals who reside in the State of California and who apply for employment with or are employed by QualStaff Resources.
Categories of Personal Information We Collect
We may collect the following categories of Personal Information in connection with employment or an application for employment:
Personal Identifiers
Personal contact information such as legal name, home address, telephone number, email address, date of birth, and emergency contact information. We generally obtain this information directly from you during the application or onboarding process.
Professional, Employment, and Educational Information
Information such as resumes, employment history, professional references, educational records, certifications, and qualifications.
Government Identification Information
Documents such as Social Security numbers, driver’s license numbers, passport numbers, passport cards, employment authorization documents, visas, permanent resident cards, birth certificates, Social Security cards, and work permit information used to verify identity and eligibility to work in the United States.
Financial Information
Information necessary to administer payroll and compensation, including bank account information for direct deposit and tax withholding information.
Background Screening Information
Information obtained through background checks, credit checks (where permitted by law), drug screening results, and other employment-related screening processes.
Protected Classification Characteristics
Information related to characteristics protected under California or federal law, such as citizenship or immigration status, military or veteran status, gender, race, ethnicity, disability status, or other legally protected classifications where required for lawful employment compliance or reporting.
Internet or Network Activity
Information regarding use of company IT systems, such as email activity, internet usage, and network access logs, to the extent permitted by law.
Sensitive Personal Information
Certain information we collect may be classified as Sensitive Personal Information under California law. This may include:
- Social Security numbers
- Driver’s license, passport, or other government identification numbers
- Financial account information used for payroll
- Citizenship or immigration status
- Background check information
We collect and use Sensitive Personal Information only as reasonably necessary for legitimate employment-related purposes, including payroll administration, identity verification, benefits administration, employment eligibility verification, workplace security, and compliance with applicable laws.
The Company does not use or disclose Sensitive Personal Information for purposes that would require providing a right to limit its use under California law.
Sources of Personal Information
We may obtain Personal Information from the following sources:
- Directly from you during the application, hiring, or employment process
- Employment recruiters or referral sources
- Background check providers
- Educational institutions or licensing authorities
- Government agencies or publicly available records
- Internal company systems and communications platforms
Purposes for Collecting and Using Personal Information
We collect and use Personal Information for legitimate business and employment purposes, including:
- Recruiting and hiring employees
- Evaluating job applicants and verifying qualifications
- Conducting background checks and employment eligibility verification
- Administering payroll, benefits, compensation, and reimbursements
- Managing employee performance, promotions, transfers, and career development
- Maintaining personnel records and HR management functions
- Investigating workplace complaints or misconduct
- Administering disciplinary procedures
- Managing internal claims, disputes, or litigation
- Maintaining emergency contact information
- Conducting employee training and staff development programs
- Maintaining workplace security and monitoring company IT systems
- Conducting internal reporting, analytics, and workforce planning
- Complying with applicable legal, regulatory, tax, and reporting obligations
In limited circumstances, we may also process your information to fulfill or enter into written agreements with you, including employment agreements. Failure to provide required information may prevent us from entering into or performing such agreements.
Mobile Information and Text Messaging Consent
Mobile phone numbers and mobile information will not be shared with third parties or affiliates for their own marketing or promotional purposes.
All categories of information described in this Privacy Notice exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties.
Monitoring of Company Systems and Workplace Communications
To protect company systems, maintain workplace security, and ensure compliance with company policies and applicable laws, QualStaff Resources may monitor the use of its information technology systems.
This monitoring may include, where permitted by law:
- Email communications sent or received using company systems
- Internet browsing activity conducted on company devices or networks
- Access logs, device usage, and system activity
- Communications or files stored on company-provided devices or systems
Employees should have no expectation of privacy when using company-provided devices, networks, or communication systems, except as otherwise required by applicable law.
Monitoring is conducted solely for legitimate business purposes, including cybersecurity, protection of company assets, investigation of policy violations, and compliance with legal and regulatory obligations.
Disclosure of Personal Information
We may disclose Personal Information to the following categories of third parties for legitimate business purposes:
- Vendors and service providers supporting payroll, HR systems, benefits administration, background checks, and IT services
- Professional advisors such as attorneys, auditors, accountants, and consultants
- Government agencies and regulatory authorities as required by law
- Third parties authorized by you to receive information
When we disclose Personal Information to service providers or contractors, we enter into agreements requiring that such information be kept confidential and used only for the specific services requested.
Information Shared With Client Worksites
When employees are assigned to work at a client location, certain employment-related information may be shared with the client organization for purposes such as worksite access, scheduling, supervision, and compliance with contractual obligations.
Security of Personal Information
QualStaff Resources implements reasonable administrative, technical, and physical safeguards designed to protect Personal Information from unauthorized access, use, disclosure, alteration, or destruction.
These safeguards may include measures such as:
- Restricted access to employee records
- Secure payroll and HR information systems
- Employee training on data privacy and security
- Use of secure vendors and service providers who are contractually required to protect Personal Information
While we take reasonable precautions to protect Personal Information, no system can be guaranteed to be completely secure. Employees should also take reasonable steps to protect their personal login credentials and company-issued devices.
Sale or Sharing of Personal Information
The Company does not sell or share employee Personal Information for monetary consideration or for cross-context behavioral advertising.
Retention of Personal Information
We retain Personal Information only for as long as reasonably necessary to fulfill the purposes described in this Notice and to comply with legal obligations. Retention periods may vary depending on the type of information and legal requirements.
For example:
- Payroll and tax records: retained for at least four (4) years or as required by law
- Employment eligibility verification (Form I-9): retained according to federal requirements
- Background screening records: retained in accordance with applicable employment laws
- Personnel files: retained for the duration of employment and applicable legal limitation periods
Your Privacy Rights Under California Law
California employees have the following rights regarding their Personal Information, subject to certain legal limitations:
Right to Know and Access
You may request information about the categories and specific pieces of Personal Information we have collected about you.
Right to Correct
You may request that we correct inaccurate Personal Information that we maintain about you.
Right to Delete
You may request deletion of Personal Information we have collected about you, subject to certain exceptions such as legal compliance obligations or legitimate business purposes.
Right to Non-Retaliation
We will not discriminate or retaliate against you for exercising your privacy rights under California law.
Submitting a Privacy Rights Request
You may submit a request to exercise your rights by contacting:
QualStaff Resources
10089 Willow Creek Road #209
San Diego, CA 92131
Email: becky@qualstaffresources.com
To protect your Personal Information, we will take steps to verify your identity before responding to your request. Verification may include confirming certain information such as your email address, phone number, or other identifying information.
An authorized agent may submit a request on your behalf if they provide written authorization or valid legal authority to act on your behalf.
We will confirm receipt of your request within ten (10) days and will generally respond within forty-five (45) days unless additional time is permitted by law.
Updates to This Notice
We may update this California Employee Privacy Notice from time to time. When updates are made, employees will be notified, and the effective date of the revised notice will be updated accordingly.
POLICY
Download entire California Employee Privacy Policy document here.